COI tracking software built to reduce risk.

Move from reactively tracking Certificates of Insurance (COIs) to proactively managing risk.

 

PINS uses AI to automate insurance reviews and identify deficiencies before third parties begin work, helping you reduce annual premiums by 5% to 15%.

 

Start with the AI Assistant overview, or take the free Risk Assessment.

Book a Demo See How it Works
COI Compliance dashboard on laptop

What this looks like in practice

When vendors stay compliant, COI tracking becomes a lever to reduce risk, not a scramble.
  • 80%+
    compliance in first 60 days
  • 90% less
    time chasing COIs and reviewing
  • 5–15%
    reduction in premiums

Three Ways to Handle COI Tracking

Most teams start manual. Some eventually outsource. The best programs use automated self-service software to keep control as volume grows.

Manual

Spreadsheets and inbox follow-ups, fine until volume rises.

Best for: Low COI volume and simple requirements

  • Late expiration discovery
  • Constant chasing and email threads
  • Low compliance visibility across org
Tradeoff:
Control:
Speed:
Transparency:
Recommended

PINS

In-house control, automated follow-up, faster compliance.

Best for: Teams that want control and automation

  • Automated renewal outreach and reminders
  • Real-time compliance dashboard by project
  • OCR and AI-powered review
  • You retain control over final compliance decisions
Tradeoff:
Control:
Speed:
Transparency:

Full Service

Admin relief, but you trade speed and control.

Best for: Teams prioritizing admin relief

  • Decisions happen outside your team
  • Slow communication and approvals delay work
  • High cost but limited transparency
Tradeoff:
Control:
Speed:
Transparency:

How PINS raises compliance and lowers risk

PINS automates collection and review of COIs so your team can focus on decisions, not document chasing. You set the rules, PINS and the AI Assistant do the heavy lifting, compliance goes up.

Collect COIs automatically

PINS emails subcontractors and brokers for missing or expiring COIs based on your requirements.

Review with PINS AI Assistant

AI reads COIs, endorsements, and supporting documents, then answers coverage questions in plain language for approval.

Decide and document

Approve, request changes, or waive. PINS updates status and keeps a clean record for renewals and audits.

PINS handles renewals

With email automation, notifications for expiring COIs go out at the cadence of your choosing.

Who PINS is built for

PINS is a strong fit once COI volume outgrows spreadsheets and manual follow-ups.

General Contractors

Subcontractor-heavy projects with hundreds or thousands of COIs per year.

Public Agencies and Airports

Strict requirements, complex vendor networks, need clear reporting.

Property and Portfolio Owners

Multi-site operations with recurring vendors and uneven compliance.

Insurance Agencies

Offer COI tracking as a service without building a large back office.

Testimonials

What customers say about PINS

See how teams use PINS to save time, improve visibility, and stay in control of compliance.

The thing I love most about PINS is everything. It used to take us 2 days to send expired notices, but now I literally press a button and get all my expired notices done within 5 minutes. Our experience with PINS Customer Service has been outstanding, you can’t beat it!
Cyndia Ryan
Risk Manager, C.W. Driver
PINS creates transparency, everyone is on the same page with compliance items. What used to take 3 people is now done by 1 person, which freed them up to take on other key initiatives like safety compliance and SDI programs.
Kendall Thornley
Sr Risk Specialist, Morley Builders
PINS has been a game changer for our insurance tracking! PINS has saved CSM Group a tremendous amount of time when it comes to entering data and sending notifications to our trades. PINS customer service team is incredibly responsive and has implemented specialized tools to save us time, such as the easy-to-use Cloning Tool.
Mike Louwaert
Project Engineer, CSM Group

FAQ

Questions teams ask before switching to PINS

Get clear answers on how PINS works, what your team controls, and how the platform fits into your existing process.

What does PINS do?
PINS is COI tracking software that automates certificate collection, reminders, and compliance review. Your team stays in control of approvals, exceptions, and waiver decisions.
How does the AI insurance review work?
You set your insurance requirements. PINS AI reviews COIs and supporting documents, flags gaps, and helps your team confirm key items like limits, additional insured, and primary and non contributory.
Can we keep control over approvals and exceptions?
Yes. PINS is self service. You decide what gets approved, what needs changes, and what gets waived. PINS keeps the decision history for renewals and audits.
How do third parties submit certificates?
Subcontractors, vendors, and brokers upload through a simple link. PINS tracks expiration dates automatically and sends reminders before expiration, so compliance stays current without constant follow-up.
How fast can we get started?
You can be live within a week. We handle the heavy lifting, setting up requirements and workflows based on industry best practices, then your team reviews and approves everything before requests and reminders start.

Stop Reviewing.

Start Approving.

Schedule Demo
Insured Profile Page showing insurance policies in compliant status-1