For Airports

Insurance tracking software for airports

Track insurance across airport vendors, tenants, concessionaires, transportation providers, and airfield-side operators, with clearer visibility by contract, stronger renewal tracking, and less uninsured exposure across complex operations.

 

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PINS COI tracking dashboard for general contractors

Trusted by airport teams managing complex insurance requirements

Common breakdowns

Why airport insurance tracking breaks down

Airports track very different third-party relationships under one program. As requirements and exposure vary by agreement type, renewals and visibility by contract become harder to manage.

Different third parties carry different risk

Vendors, tenants, concessionaires, transportation providers, and airfield-side operators can all require different coverage and carry different exposure.

Requirements vary across agreements

Insurance requirements often change by contract, lease, permit, or operator type, which makes consistency harder to maintain.

Renewals slip on long-term agreements

Insurance may be collected up front, but renewals get harder to track when agreements stay active over time.

Risk needs visibility by contract

Risk needs a clear way to see which contracts are compliant, which are missing items, and where follow-up is still needed.

Exceptions are hard to keep in context

Waivers, approvals, and one-off decisions can get buried, making it harder to see what was accepted and under which agreement.

Uninsured exposure is harder to spot early

When requirements differ across relationship types, gaps are easier to miss, especially where the exposure is significant.

A better way to manage insurance

Keep control without managing insurance manually

PINS gives airports one place to manage insurance across contracts, third parties, and renewals without outsourcing control.

Manual

Track insurance in spreadsheets and email, with limited visibility by contract and too much room for renewals and exceptions to slip.

PINS

Give risk and procurement one place to manage insurance across airport agreements, third parties, and renewals without outsourcing control.

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Full Service

Reduce internal effort, but accept less visibility into follow-up, exceptions, and the context behind compliance decisions.

How it works

Standardize insurance tracking across departments

PINS gives risk and procurement one place to collect, review, track, and report on insurance across airport contracts, leases, permits, and third-party relationships.

Step 1

Set requirements by agreement type

Organize insurance requirements by contract, lease, permit, or operator type so teams start from a clear, consistent standard.

Step 2

Collect and review vendor insurance

Track COIs and supporting documents against the right requirements, and keep approvals, waivers, and exceptions tied to the right agreement.

Step 3

Track renewals over time

Stay ahead of expirations across active agreements instead of relying on manual follow-up once insurance is collected up front.

Step 4

Give risk clear visibility by contract

See compliance status by contract, so your team can answer questions faster and spot gaps before they create bigger exposure.

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FAQ

Airport insurance tracking FAQs

Answers for airports managing insurance across vendors, tenants, concessionaires, transportation providers, and airfield-side operators.

What types of airport relationships can PINS track?

PINS can help airports manage insurance across a wide range of third-party relationships, including vendors, contractors, tenants, concessionaires, transportation providers, and airfield-side operators. That gives risk and procurement one place to manage insurance across different agreement types and levels of exposure.

How does PINS help airports manage insurance by contract?

PINS gives airport teams a centralized way to track insurance requirements, documents, renewals, and compliance status by contract. That makes it easier to see which agreements are compliant, which are missing items, and where follow-up is still needed.

How does PINS help with renewals on long-term agreements?

PINS helps airports stay ahead of expirations across active agreements instead of relying on manual follow-up after insurance is collected up front. That is especially important where agreements stay active over long periods and renewals can easily slip.

How does PINS handle waivers, approvals, and exceptions?

PINS helps keep waivers, approvals, and exceptions tied to the right agreement, so your team can see what was accepted, for whom, and under what context. That makes future review easier and helps avoid losing important decisions in email or shared files.

Does PINS only work for airport vendors and contractors?

No. Vendors and contractors are common use cases, but PINS can also support tenants, concessionaires, transportation providers, and other airport operators when insurance needs to be tracked over time.

Do third parties need to log in to submit insurance?

No. PINS is designed to make submission easier for third parties and brokers, including simple upload workflows that do not require a complicated login process.

Stop Chasing COIs.

Start Approving.

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Insured Profile Page showing insurance policies in compliant status-1