Industries

COI tracking software for every industry

Subcontractors, vendors, tenants, and operators all owe you current insurance. PINS collects, reviews, and renews their certificates of insurance (COIs) in one place. Your team makes the final compliance decision.

Find your industry

ConstructionSubcontractors, with Procore and Vista Public AgenciesVendors across departments and contracts AirportsTenants, concessionaires, and operators Property ManagementTenants and vendors by property Insurance AgenciesCOI tracking as a client service
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More Industries

PINS works wherever third-party insurance needs to be tracked

COI compliance is not limited to construction and real estate. Any organization that requires insurance from vendors, contractors, tenants, or partners can use PINS to automate collection, review, and renewal follow-up.

School Districts and Educational Institutions

School districts and universities work with a wide range of contractors, vendors, and service providers, all of whom require insurance verification before work begins. PINS helps risk and contracts teams collect documents automatically, review against district-specific requirements, and keep compliance current as policies renew.

Common challenge

Tracking COIs across multiple campuses and contracts without a dedicated risk team.

Non-Profits and Community Organizations

Non-profits that manage facilities, events, or service contracts need to verify insurance from vendors and partners without a dedicated risk team. PINS makes it easy for lean teams to maintain compliance without building manual tracking processes from scratch.

Common challenge

Maintaining vendor insurance compliance with limited staff and no dedicated risk function.

Golf Courses and Event Venues

Golf courses, stadiums, fairgrounds, and event venues work with caterers, vendors, performers, production companies, and contractors, often on short timelines. PINS helps venues collect and verify insurance requirements quickly, with no-login upload links for vendors who only submit documents occasionally.

Common challenge

Collecting COIs from occasional vendors who do not have a compliance process of their own.

Transportation and Logistics

Transportation companies and logistics operators that work with owner-operators, carriers, or subcontracted drivers face ongoing COI tracking demands. Policy renewals are frequent, coverage requirements vary by contract, and lapses create real liability. PINS automates renewal reminders and keeps compliance current across large vendor lists.

Common challenge

Keeping up with frequent policy renewals across large numbers of independent operators.

Manufacturing

Manufacturers that work with contractors, service vendors, and on-site operators need to verify insurance before work begins on facility floors or equipment. PINS tracks requirements by vendor and contract, identifies issues before they become incidents, and keeps documentation organized for safety and compliance audits.

Common challenge

Verifying contractor insurance before facility access and keeping records ready for safety audits.

Rental Car and Fleet Operations

Rental car companies and fleet operators that work with service contractors, body shops, and facility vendors need consistent insurance verification across multiple locations. PINS centralizes tracking and automates renewal outreach so compliance does not vary by location or team.

Common challenge

Maintaining consistent COI compliance standards across multiple service locations.

How PINS Works

One Upload. Continuous Compliance.

The same workflow runs for every industry. Upload your contract or requirements once, and PINS handles collection, review, and renewals automatically.
Initial Setup

PINS sets requirements and sends requests

AI reads the contract, builds the insurance requirements, and automatically requests COIs and supporting documents from vendors and brokers.
Step 1

Vendor uploads documents

Vendors and brokers submit through a simple upload link. No login required.
Your team decides
Step 2

AI reviews. Your team approves.

PINS AI reviews each submission and identifies issues. Your team decides what happens next.
Step 3

PINS requests renewals

Automated reminders and follow-up requests keep compliance current. The cycle repeats at every renewal.

Trusted Across Industries

PINS has been exactly the solution we needed for insurance verification and compliance tracking.

After trying two other systems that did not meet our needs, we felt like we were without a workable solution until we found PINS. PINS is reliable, efficient, and user-friendly. It has saved us valuable time, improved our workflow, and given us confidence that we finally have the right tool in place.

The customer service has also been excellent: responsive, helpful, and committed to supporting our needs.

Brittany Smith Director of Contracts and Risk Management, Twin Rivers Unified School District

Common Questions

Frequently asked questions

Which industries does PINS work with?

PINS works for any organization that requires certificates of insurance from vendors, contractors, tenants, or partners. It is built for general contractors, public agencies, airports, property managers, and insurance agencies that manage COI tracking for their clients. Teams in education, non-profits, event venues, transportation, manufacturing, and fleet operations use the same workflow. See how PINS works for construction, public agencies, airports, property management, and insurance agencies.

Does PINS work the same way in every industry?

The workflow stays the same. The requirements change. PINS sets requirements by contract, project, property, or agreement type, so a subcontractor on a job site, a tenant under a lease, and a concessionaire at an airport are each reviewed against the coverage, limits, and endorsements that apply to them. Requests, AI-assisted review, renewals, and audit history run the same way for every third party you track.

Does PINS make compliance decisions for us?

No. AI-assisted review checks each certificate and endorsement against your requirements and identifies issues for your team. Your team approves, rejects, or overrides each submission and makes the final compliance decision. PINS also lets you waive requirements as needed to keep projects on track, and every approval, waiver, and exception is logged for audit.

Do vendors, tenants, and brokers need to log in?

No. Vendors, tenants, contractors, and their brokers upload certificates and endorsements through a secure link with no login required. Requests and renewal reminders go out automatically before policies expire, so your team spends less time chasing documents.

Should we manage COI tracking in-house or outsource it?

It depends on how much control your team needs. Outsourced services take the chasing off your plate, but review and vendor communication move outside your team, and exceptions still come back to you for a decision. In-house software automates requests, renewals, and first-pass review while your team keeps the context and makes the final compliance decision. For a full comparison, see In-House vs. Outsourced COI Tracking.

How long does it take to get set up?

Most teams are live within a week. Upload your contracts or insurance exhibits and PINS pulls out the requirements automatically, or hand them to your implementation contact to build the templates for you. Either way, your team reviews and approves the requirements before any request goes out. Your vendor list is imported for you, and PINS provides a template announcement so vendors and brokers know what to expect. Full rollout typically takes 30 to 90 days depending on scope, and the same implementation contact stays with you after launch.

Stop Chasing COIs.

Start Approving.

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Insured Profile Page showing insurance policies in compliant status