Residential Contractors

COI Tracking for Residential Contractors

You work with the same framers, plumbers, and electricians across every job. You shouldn't have to chase them for a certificate of insurance every time a policy renews.

 

PINS tracks every sub COI automatically, sends renewal notices on your behalf, and keeps your records current without you lifting a finger.

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PINS subcontractor COI tracking dashboard showing project compliance status and AI endorsement review

Where it gets complicated

COI tracking gets harder as your project roster grows

When you're running multiple jobs with the same rotating sub pool, staying current on COIs becomes a full-time job. Here's where it breaks down.

The same sub works across multiple jobs simultaneously

When your framer or electrician is on four active builds at once, their COI expiration hits every project at the same time. Tracking it manually means someone has to stay on top of renewals constantly across the whole roster.

How PINS helps

Renewal notices go to subs automatically before policies expire, across every active project they're tied to.

Subs don't tell you when their coverage lapses

Subs aren't thinking about your compliance requirements when their policy comes up for renewal. They'll let coverage lapse and keep showing up to work. You find out when something goes wrong, not when the policy expired.

What PINS does

PINS automatically tracks expirations and requests renewals ahead of time, so you're collecting renewals before coverage lapses.

The paperwork adds up fast across a full sub roster

A residential GC with 15 active subs across 10 jobs is managing a lot of moving pieces. Doing that manually means someone is always either chasing documents or hoping nothing has expired.

Common Gap

Most residential teams track COIs in a spreadsheet or not at all. PINS replaces the spreadsheet with automation that runs in the background.

How PINS Works

One Upload. Continuous Compliance.

Upload a contract once and PINS builds the compliance workflow. AI reads submissions against your requirements, flags gaps, and helps your team review faster. You stay in control of every approval.
Initial Setup

PINS sets requirements and sends requests

AI reads the contract and builds the insurance requirements automatically. Emails are sent out requesting COIs and supporting documents from vendors and brokers.
Step 1

Vendor uploads documents

Vendors and brokers submit through a simple upload link. No login required.
Your team decides
Step 2

AI reviews. Your team approves.

PINS AI reviews each submission and identifies issues. Your team decides what happens next.
Step 3

PINS requests renewals

Automated reminders and follow-up requests keep compliance current. The cycle repeats at every renewal.

Why teams switch to PINS

What happens after switching

Residential GCs don't need a complicated compliance program. They need COI tracking that runs in the background without adding work to their plate.

85%

reduction in admin time spent managing subcontractor COI compliance

90%+

ongoing compliance rate across active subcontractor rosters

0 Minutes

to process expired notices, as the software tracks expirations and requests renewals automatically

What risk teams say after switching

I love PINS, the product, the team, I love the communication and how they immediately jump in to help when we need it.
Korbi Petersen
Insurance Coordinator
Wells Construction

FAQ

Common questions from residential contractors

Does PINS work for residential contractors?

Yes. PINS is built for residential GCs and homebuilders that work with a rotating pool of subs across multiple active projects. The platform automatically collects certificates of insurance, sends renewal notices before policies expire, and keeps records current without manual follow-up. For residential teams where COI tracking has meant spreadsheets and chasing the same subs every six months, PINS handles the process in the background so it stops taking up time on your team.

We use the same subs on every job. Does PINS work for that model?

Yes, that's the most common residential workflow. PINS links each sub to every active project they're associated with, so when a policy renews it's tracked across all their jobs at once. You configure their requirements once and PINS handles renewal notices and compliance status from there.

How do subs submit their certificates of insurance?

Subs receive an email with a secure upload link. They don't need to create an account or log in and can upload the certificate directly. Once received, PINS reviews it against your requirements and updates compliance status automatically.

What if a sub lets their policy lapse?

PINS sends automated renewal notices to subs and their brokers before policies expire. If a policy lapses anyway, PINS notifies your team so you know before the sub shows up to a job without coverage.

How long does it take to get set up?

Most residential teams are up and running within a few weeks. PINS handles onboarding, helps load your existing sub roster, and gets collection requests out so you're current quickly.

Stop Chasing COIs.

Start Approving.

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Insured Profile Page showing insurance policies in compliant status-1