Industrial Contractors

COI Tracking for Industrial Contractors

When you're running work on a refinery, plant, or manufacturing facility, the owner's compliance requirements don't leave room for gaps.

 

A sub without a current certificate of insurance puts your site access, your workers comp audit, and your project schedule at risk.

 

PINS tracks every subcontractor COI, reviews coverage against your requirements, and sends renewal notices automatically. Compliance stays current without the manual chase.

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PINS subcontractor COI tracking dashboard showing project compliance status and AI endorsement review

Where it gets complicated

Industrial COI requirements go beyond the standard checklist

Industrial projects carry more coverage types, stricter additional insured language, and higher stakes when a gap goes undetected. Here's where compliance breaks down.

Pollution liability is required but easy to miss

Industrial owners routinely require contractors pollution liability on top of GL, WC, and umbrella. It often comes on a separate certificate or endorsement rather than the main ACORD. Without a system flagging it specifically, it falls through the cracks.

Common gap

Most COI checklists don't include pollution liability as a tracked line item. PINS lets you require it specifically and flag any sub missing it.

Additional insured requirements extend beyond the GC

The facility owner, owner's engineer, and operator may all need to be named as additional insureds, with endorsements that are primary and non-contributory. Standard COI review often misses when one of those requirements isn't met.

What PINS checks

AI-assisted review flags missing additional insureds, endorsements that aren't primary and non-contributory, and language that doesn't match your project requirements.

What PINS does

Automated renewal notices go to subs and brokers before WC policies expire. Gaps get caught before they reach your audit.

The audit risk

A sub whose policy lapsed mid-project and was never flagged may not surface as a problem until the carrier audit. By then the documentation window has closed and the exposure lands on you.

How PINS Works

One Upload. Continuous Compliance.

Upload a contract once and PINS builds the compliance workflow. AI reads submissions against your requirements, flags gaps, and helps your team review faster. You stay in control of every approval.
Initial Setup

PINS sets requirements and sends requests

AI reads the contract and builds the insurance requirements automatically. Emails are sent out requesting COIs and supporting documents from vendors and brokers.
Step 1

Vendor uploads documents

Vendors and brokers submit through a simple upload link. No login required.
Your team decides
Step 2

AI reviews. Your team approves.

PINS AI reviews each submission and identifies issues. Your team decides what happens next.
Step 3

PINS requests renewals

Automated reminders and follow-up requests keep compliance current. The cycle repeats at every renewal.

Why teams switch to PINS

What happens after switching

Managing sub COIs on industrial projects is more complex than most. PINS handles collection, review, and renewal follow-up automatically so your team is tracking compliance, not chasing paperwork.

85%

reduction in admin time spent managing subcontractor COI compliance

90%+

ongoing compliance rate across active subcontractor rosters

0 Minutes

to process expired notices, as the software tracks expirations and requests renewals automatically

What risk teams say after switching

I love PINS, the product, the team, I love the communication and how they immediately jump in to help when we need it.
Korbi Petersen
Insurance Coordinator
Wells Construction

FAQ

Common questions from industrial contractors

Does PINS work for industrial contractors?

Yes. PINS is built for industrial GCs that need to track subcontractor certificates of insurance across projects with demanding coverage requirements. Industrial projects often require contractors pollution liability in addition to standard GL, WC, and umbrella, plus facility owners may require multiple additional insureds with primary and non-contributory endorsements. PINS lets you configure those requirements by project, automatically collects COIs from subs, reviews incoming certificates for compliance, and sends renewal notices before policies expire. For industrial teams managing high-risk trade classifications and workers comp audit exposure, PINS maintains a full certificate history by project so compliance documentation is ready when you need it.

Can PINS track pollution liability as a required coverage?

Yes. You can configure requirements by project or vendor category, including contractors pollution liability. PINS flags any sub missing it, tracks the expiration separately, and holds compliance approval until the requirement is met.

How does PINS handle additional insured requirements when multiple parties need to be named?

You can set requirements for multiple additional insureds, the GC, facility owner, owner's engineer, and operator, and specify that endorsements must be primary and non-contributory. AI-assisted review checks incoming certificates against those requirements and identifies where the language doesn't match.

How does PINS help with workers comp audit preparation on industrial projects?

PINS keeps a full history of every sub's certificates of insurance, including WC coverage dates, by project. When your carrier runs an audit, you can pull documentation showing coverage was current throughout the period each sub was active on the job.

We have a high volume of subs rotating through industrial projects. Can PINS handle that scale?

Yes. Collection requests and renewal notices go out automatically, so tracking doesn't depend on your team following up manually. Subs upload through a secure link without needing a login, and each document gets reviewed against your requirements.

Stop Chasing COIs.

Start Approving.

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Insured Profile Page showing insurance policies in compliant status-1